• 10 Tips for Working at Maximum Efficiently with the Files on Your PC

    | Updated on January 2, 2023

    It’s possible that you spend a lot of time on your windows laptop copying and rearranging files. Use these ten pointers and tactics to get the most out of your file management experience.

    Reverse the Order of the Files.

    Need to delete 30 files from a folder containing 31 docs? You might not want to go through all 30 files to find what you need. Pick the file you would like to keep, then navigate to the Home tab and select Invert Selection from the ribbon. That’s it!

    Rename a Large Number of Files at Once

    Yes, you should be bulk renaming files instead of changing them one at a time. That can be done without the use of any third-party software at all. Using Ctrl-Click or Shift-Click, pick multiple files and then right-click and choose Rename.

    Open Your Files with the Best-Matching Software

    Is Windows opening your files with the wrong program every time? Use the Open with option instead of double-clicking the file. Choose another app and make certain the Always use this app checkbox is checked before you save your selection.

    Edit the Metadata of the File

    Do you want to know more about a file’s information and make changes to it right away? Useful for editing photos for later use, this feature in Windows File Explorer is very useful To open the detailed view pane, select the file by clicking on it, then pressing Shift+Alt+P. Click on the field you wish to edit in the panel and type in the information you need.

    Manage Duplicate Files

    Duplicates are a digital nightmare if you’re not cautious when copying files, therefore it’s important to be aware of this. Make use of a duplicate file finder program to locate and eliminate any unintentional copies of your files that may be scattered across your PC’s various directories (this does not apply to backups).

    Transfer and Copy Files More Quickly

    It’s common for people to use drag & drop for copying and moving data because they are so familiar with it. But did you know that moving a file doesn’t always necessitate the use of two windows? If you want to relocate it to the parent folder, simply drag it to the address bar at the top. Holding down the Ctrl key when dragging the file will allow you to copy it.

    Shortcuts are a Great Time-Saver

    Do you frequently need to open a particular file or folder? There must be a better way! Drag a file or folder from File Explorer to the desktop (or any other location on the drive) by holding down Alt and dragging it. Right-click on the shortcut and select Properties if you want to change it.

    Customize Easy Access for Your Needs

    File Explorer’s Quick Reach sidebar lets you quickly access the folders you use the most. If you choose, you can customize it to include any folders that you frequently use, such as Pictures and Music. Go to File Explorer, find the folder you want, and afterward click the Pin to Quick Access button on the toolbar that appears. Using the Quick Access sidebar, right-click the folder you wish to remove and select Unpin.

    Examine Documents Without Opening Them

    As long-time Mac users know, you can get a quick look at a file’s contents by pressing the space bar while the file is selected in Finder. You may preview files in Windows 10 without having to open them. The Preview window can be found on the View tab of File Explorer. To examine a file in the preview window, simply click on it in any of the supported file formats (including PDFs, images, Word documents, and so on). You may zoom in and out by dragging the dividing bar.

    Use the Ribbon More

    Many useful features are built right into Windows File Explorer. To enlarge it, click the arrow icon in the top right corner. By default, it’s compressed. It’s possible to employ the ribbon’s capabilities, such as renaming, cutting, copying, establishing a new folder, properties, and folder display settings, to name a few.

    These suggestions are meant to help you maintain your files organized and increase your productivity. Remember to use the shortcuts, keep your desktop clean, and get rid of annoying duplicate files to keep everything in its place. You’ll see a boost in your productivity in no time!

    Also Read: Recovering Corrupted Files on Windows

    Janvi Panthri
    Senior Writer, Editor
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