Top 10 Great Free Email Providers for Your Business

| Updated on March 21, 2024

Your business may have just forayed into a market, and it needs to extensively market its products or services to beat the competition. One of the potent tools to take your small business to clients is email marketing. Just send your messages about new developments happening in your company using emails. For that, you need the services of free email providers who give you access to some useful basic features. 

What is an Email Service Provider? 

Simply put, an email service provider gives you access to the basic features to send and receive emails. But more than that, a typical service-providing application comes with many modern features that are helpful to businesses in many ways. These features help track your email marketing campaign, build email templates, and efficiently manage your long contact list. 

Most email service providers do not charge anything for essential services, primarily sufficient for small businesses. But they can buy higher services to upgrade to more features.  

Free Email Providers That Offer Helpful Features to Conduct Your Business

1. Gmail 

Gmail is the most significant and widespread free email service provider. Coming from Google, this service offers you 15 GB of free email storage space with each account. Finding out your email messages and chats is easy. Its powerful filtering system allows the users to categorize their emails arriving in the Inbox and move them to several folders of choice. This helps in decluttering the primary Inbox. 

Additionally, Gmail gives you a host of valuable services such as Google Docs, where you can invite multiple people to work together. You get Google Hangouts, a chatroom feature, and Google Calendar that you can also use as an email invitation maker to invite people to an occasion.  

You also get a customized Gmail address using your domain name. The security features that Gmail provides are reliable.  


Outlook is Microsoft’s free browser-based email provider service, a rebranded form of its older name Hotmail. You get 15 GB of storage space upon signing up for the email service. 

A great feature of this service is that you can easily connect it with several social media, Skype, and other software. It helps you integrate your vital workflow directly into your email account. You also access powerful search and categorization features, a built-in calendar, threaded messaging, and many more tools. 

3. Yahoo! Mail

If you are looking for a free email provider service with a massive storage space of say 1 TB, then Yahoo! Mail is the right option for you.  It is amongst the oldest email services and was once most popular as well. What is more, you can send 50 attachment files [ or up to 100 MB of total file size ]  in a single email, which is immensely useful to many account holders.

You are also able to organize your email content in different folders quickly. Also, the service comes with a built-in sorting feature. Other valuable features include social media integration, viewing video and image files in your email, and SMS and instant messaging. Its email design is simple, clean, and uncluttered. 

It also allows you to use animated GIFs with your email messages to express your feelings. You can also manage your emails on the move by using Yahoo! Mail mobile app. 

4. AOL Mail 

AOL Mail is a free email service from American Online, one of the oldest email service providers. Those who need tons of free space with email accounts can safely depend on this service.

Besides unlimited storage, AOL Mail comes loaded with a powerful spam filter to keep you safe and secure from any malicious intentions. You also get features such as integrating your email account with social networking platforms and a calendar to set your work schedule. 

Its account interface is simple, and it is accessible also on the go using the mobile application. 

5. iCloud Mail 

iCloud Mail is an email service from Apple and can meet the basic needs of email users. It has a clutter-free, simple interface. Since the service provider is Apple, the users have the advantage of having email. 

Since Apple is the service owner, iCloud Mail is ideal for your iPhone mobile device and iPad Mail to get optimized service. You can easily set up the service and integrate it with the phone, and it also gets integrated easily with Macintosh OSX.  

For iPhone mobile devices, iCloud Mail is an excellent choice since This service gives you 5 GB of free storage, and for more, you need to buy the space. 

6. Zoho Mail 

Zoho Mail is an ideal choice for those looking for a host of features that help professionals work with ease. They can accomplish a complex labeling system and access advanced search features. You get free storage space of 5 GB, which you extend after buying. 

Business owners have many helpful features such as Zoho Chat, Folders, search filters, labels, save email templates, and set autoresponders. You can also customize your emails and have more control with an upgraded hosting plan. 

You get the e-Discovery process to find out your emails instantly, and you can do many things like adding comments, sharing files, managing tasks, and tagging your team. It also allows you to integrate your email with Zoho CRM [ Customer Relation Management ] that helps manage your sales. 

7. is another excellent free email service option to access unlimited storage space as you log in. You can attach 50 MB of files with a single mail, which is a big help to send many documents. 

It lets you access your email services easily using a smartphone. One of its valuable features is that you can consolidate your other emails with this service. 

But is also known for its unique service that lets the users use more than 200  domain names in your email address. It means that all of your fields of activity will find a domain name while keeping the same address with the service. For businesses, such consistency of email address across all domain names evokes trust amongst the target audience. 

8. GMX

GMX (Global Mail eXchange) is rated amongst the best email service providers, and you can access it through webmail POP3 and IMAP4 protocols. This service has powerful SSL encryption for maximum security of details in your emails. It comes fitted with spam filters that keep your Inbox away from a flood of spam emails and protect you from any potential virus threat.

As far as storage is concerned, GMX gives access to unlimited storage space, which lets you do your daily work smoothly. You can attach files of up to 50 MB every time you send an email.  

9. HubSpot

A unique feature of the HubSpot email service is that you can customize your email quickly with its drag and drop editor. You also can access many ready-to-use templates, including newsletter maker templates.   

HubSpot is an excellent service to send personalized emails, which business owners find particularly helpful. All of your data is entirely secure and protected, and you can also send emails from CRM using the application.

10. Yandex Mail 

Yandex Mail is another free email service provider that lets you access a host of great features for a better user experience. The service is available on both Android and Android devices.

Its helpful features include putting a timer on an email message to send them automatically later. Your mails have complete protection from viruses and any messages with wrong intentions, and it automatically dumps them into a spam folder. Also, all the Yandex services are available to you with one email account. 

So, these are the prominent free email providers from our selective list for your business. Compare them extensively to find out which one of them is best suited with the convenient feature to operate your business emails. Since these are free services, your small business can benefit initially, and with its growth, you can buy additional features. 

Wrapping Up

Businesses need to send dozens of emails to clients and concerned people daily. But due to a tight budget, they need some excellent free email service providers who can deliver basic features. These free email services come loaded with a host of great features to make business messages send and receive emails with ease.

Kanika Singh

Webmail and Internet Expert

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