How to Add Signature in Gmail Using a Phone or PC?

| Updated on February 29, 2024

You might agree that the word email reminds you of the most prominent and one of the largest email service providers, Google’s Gmail.

While being aware of countless Gmail tips and tricks, many loyal fans still don’t know about the signature feature of this online email service.

Adding it to your Gmail will make your account look more professional, and considered one of the best ways to provide recipients with your contact details.

That said, if you want to know how to add signature in Gmail with images and want to give your email account a professional look, read this article in its entirety.

How to Add Signature in Gmail? 

Placed at the button of your email, the signature consists of all your essential information. However, adding one can work effectively for both personal and professional accounts.  

Moreover, you can personalize your email signature depending on the device you are using. Nevertheless, the steps for PC and mobile are slightly different.

For PC/Mac

If you’re on a PC/Mac, you can follow the steps on how to add signature in Gmail to personalize your email account.

  • Open Gmail on Google or any other authentic browser.
    Open Gmail on your web browser
  • Sign in with your correct email ID and password.
    Enter your login credentials
  • In the top right corner of the screen, tap Settings (Gear Icon) >> See all settings.
    Tap Settings and Click on See all settings option
  • Tap on  “General.”
    Tap on General
  • Scroll down and click on Signature.
    Click on Signature
  • Tap on“ Create new.”
    Create new
  • Add your Signature name in the box and click on Create.
    Add your name
  • Type out your email signature in the signature editor box.
    Type out your signature in the box
  • Now, if you want to add your image along with your signature. Click on the Insert image (image icon).
    Tap on Insert image
  • To Upload, select a file/image from your device.
    Select an image from your device
  • After adding the image, customize the Signature defaults according to your requirements.
    Customize Signature defaults
  • Once finished, drag down and click Save Changes.
    Tap on Save Changes


Make sure that the image you’re adding does not exceed the required size. If it does, try to resize/compress it.

So, by following the steps on how to add Gmail signature, you can add your signature to Gmail and make your account more reliable.

For Android/iOS

In order to create a signature in Gmail on an Android or iOS device, you must install the application. Follow the steps given below on how to create signature in Gmail via a mobile.


The steps for how to add email signature in Gmailmaybe slightly the same for Android/iOS users.

  • Tap on the “Menu” button in the top left corner.
    Tap on the Menu icon
  • Tap on “Settings.
    Tap on Settings
  • Tap on “Signature settings” under “COMPOSE AND REPLY.”
    Signature settings
  • Turn the toggle on for “Mobile signature.
    Toggle on the Mobile signature
  • Create your Signature in the box.
    Type your text in the box
  • Tap Done when finished.
    Tap Done

This way, you can create a signature in minutes using the Gmail mobile app. If it doesn’t appear, there might be a possibility that your Gmail app is not working or might be facing some update glitches. Refresh or restart the app to avoid further inconvenience.

How to Change Your Email Signature in Gmail?

Updating or changing the existing email signature is easier than creating a new one. However, multiple signatures can increase the likelihood of confusion. 

So, if you want to reform or update your signatures, follow the steps  mentioned below:

  • Open up Gmail.
  • In the top right corner, tap on Settings >> See all settings.
  • Scroll down to the Signature section and make your changes using formatting options.
  • When you’re done, click Save Changes.

Remember, do not exaggerate creativity with font styles and images, otherwise, it will end up looking unprofessional and messy.

Importance of Email Signature in Gmail

Sending emails from your Gmail account includes a signature with important information like title, name, company name, image, company logo, etc. which leaves a professional impression on the recipient. Thus, it makes clear to the receivers that you are contacting them on behalf of the company, but not your own.

Let’s take a look at some importance of email signatures–

  • Ensures Professionalism– From creating a professional impression and brand profile to enhancing marketing efforts, email signatures do it all in one go.
  • Portrays Brand Awareness– Brand awareness is a secret ingredient for a company’s growth and success. You can consider putting a company logo and website link in your signature to introduce your brand to a larger audience.
  • Builds Trust– Making people trust your brand is considered a bit tricky, but an email signature can do this efficiently and quickly. 
  • Instant Reviews– Feedback and reviews are a great source to provide evidence for the quality of your products and services. Adding a signature helps the recipient with details, including your contact information for feedback. 
  • Effective Email Marketing– Besides the introduction of new marketing tools, email marketing is one of the old and considered the most effective in today’s time, and adding a signature will be the icing on the cake.

Thus, email signatures are a powerful technique to elevate brand recognition and professionalism, resulting in benefits in business.


Adding a Gmail signature can seem complicated for those who haven’t tried it yet. But this guide will make this work pretty simple for you. Moreover, it helps to optimize your account into a professional one. 

However, it is essential to include a signature while composing and sending emails via Gmail to nurture brand identity, to promote your company and its services, or to you as a person.


How to add signature in Gmail using the mobile app?

Open the Gmail app >> Menu >> Settings>> Signature Settings>> Mobile signature>> Enter the text in the box.

How do I create a different signature in Gmail?

To create multiple signatures, open Gmail>>  Settings>> See all settings>> Scroll down to Signature>> Create new and add multiple signatures.

How do I change my mobile signature in Gmail?

To change, Open the Gmail app>> Menu>> Settings>> Signature settings>> and change or edit the text in the box.

What is the standard image size for a Gmail signature?

The ideal size should be about 80 pixels in height and up to 200 pixels wide.

Why is my signature not showing up in Gmail?

Your signature will not show up if you forget to switch on the signature default settings. Ensure your signature is set up to appear in new emails.


Create a Gmail Signature – Google Help

Kanika Singh

Webmail and Internet Expert

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