How to Set Out of Office in Gmail? Automate Your Gmail in 2024

From major tech firms to independent vendors, nowadays, it has becomes essential to automate your email to adapt yourself in the constantly changing market, and the best way to do so is to set up a Gmail Out of Office system.

The finest aspect? Compared to other platforms, setting up a Gmail auto reply system for your company is relatively simple. However, you should learn how to add signature in Gmail, as your auto-reply is incomplete without it. In this article, you will learn how to set Out of Office in Gmail. 

Come, let us automate your Gmail!

How to Set Up a Gmail Out-of-Office Message on Android and iOS?

Let’s take a look at the process of Gmail Out of Office set up on an Android device. All you need to do is follow these steps:

1. Launch Gmail from your device.
2. Tap the Menu Button in the upper left corner.

   

3. Scroll down and choose Settings.

   

4. If you have multiple accounts, select the one you want for the out-of-office reply.
5. Scroll down and choose Out of Office AutoReply. 

   

6. Set the AutoReply to the On position.

   

7. Include the desired date range.
8. Write the subject and message you want others to see.
9. Tap the Save button.
10.  Finally, click on the Done button.

So that’s how you can set the Out of Office message Gmail. However, we recommend that you proceed with caution while following these steps, as a minor error could result in a complete failure.

The process of setting up Gmail Out of Office on iOS is nearly identical to that on Android. All you have to do is repeat the same steps on iOS.

 

How to Set Up a Gmail Out-of-Office Email on Browser?

It’s a neat Gmail trick to access Gmail’s settings via the web and do your work from a browser. Setting up an automatic out-of-office email in Gmail doesn’t require you to follow some advanced method, in fact, you just need to follow some simple steps. Here’s how to configure it on your computer:

1. Launch a web browser and navigate to Gmail.
2. In the upper right corner, select the Settings gear icon.

   

3. Click “See all settings.”

   

4. Go to the bottom of the menu and choose a Vacation Responder.

   

To create your out-of-office message, begin by entering the desired start date in the “First Day” box. Choose an end date by selecting the “Last Day” option and entering the desired date. If you prefer manual control, uncheck the “Last Day” box. Write your out-of-office message in the designated message box. 

5. Finish the process by clicking the “Save Changes” button.

It is simple to turn off your Gmail Out of Office reply. When you open it in a web browser from your computer, you will see a large banner across the top of the screen displaying the subject of your auto-reply. To turn it off, simply click on End Now.  

However, if you’re facing troubles or errors while following the above process and your Gmail is not working properly, we suggest you to troubleshoot the app and access your email account again. In most cases, errors will get resolved by repeating the login process.

How Can You Customize Gmail Auto-Replies? 

You can easily customize the Gmail auto reply message by following these simple steps:

1. Click on Settings.

   

2. Tap on “See all settings.”

   

3. Click on the Advanced tab.

   

4. In the Templates section, select Enable.

   

5. Return to the main screen and click on Compose to start a new email.
6. Enter the custom message you want the auto-responder to send.

   

7. Click the three vertical dots in the compose window’s lower right corner.

   

8. Click on Templates, then Save draft as template, and finally Save as new template.

   

9.  Finally, set a name for this template.

   

Now close the Compose window, and your message will be saved as a template. Next, you need to create a filter to trigger that message. Follow these instructions to so:

1. Choose the Settings gear icon.

2. Click on “See all settings”.

3. Click the Filters & Blocked Addresses tab.

   

4. Scroll down to select “Create a new filter.”

   

5. Enter the email addresses of those who will receive this customized auto-reply.

   

6. Click on Create Filter.
7. Check the Send Template box and then select the new template from the drop-down menu.

   

8. Finally, click on Create Filter.

When someone from your new filter emails you, they will receive the personalized message you created. 

If you want to stop responding to customized messages, turn off each canned response you have set up. To do this, go back to the Filters & Blocked Addresses tab in the Settings menu and delete each custom filter you created.

Points to Consider When Setting Out of Office Gmail 

The Gmail out-of-office setting has various advantages. Remembering that different people may find different uses for this feature is crucial. So, we have selected some common points to consider for this feature; let us take a look at them:

• Gmail’s automated reply messages start at midnight on the date you specify and end at 11:59 p.m. local time on the specified date.

• People will only receive your automated response once every four days. 

• If you make changes to your vacation response and someone emails you again, they will receive your email response twice.

• Spam senders and mailing lists will not receive an out-of-office response unless you configure a canned response with a filter for them.

Final Thoughts

If used correctly, Gmail has the potential to transform your business. Using the Out of Office Gmail feature, you can easily establish a proper and effective communication channel within your team. Even if you do not own a business, you can benefit from this feature in a variety of ways. Most people use this feature during vacations to stay in touch with friends or clients. 

Regardless of the motivation, it is clear that using this feature will improve your life.

We hope that after reading this article, you’ve got your answer on how to set up Out of Office in Gmail.