5 Techniques and 11 Rules for Successful Time Management

| Updated on March 27, 2024

In our time, in the conditions of quarantine, an independent form of education comes into force. Such opportunities are provided by the distance form of study, which allows students to study and receive the necessary knowledge remotely from the institution at any convenient time. Therefore, to obtain a high level of self-education, it is important to properly self-organize and use time effectively in quarantine.

To save your time, you can resort to various methods, such as contacting paper writing services. Professionals will help with homework assignments, essays, and other types of work, you will get an original paper for sure. However, properly planned time plays an equally important role. It requires carefully thought-out approaches to its management, planning, allocation, and monitoring.

Effective Time Management Techniques

10-Minutes Method

Surely you have tasks that you constantly postpone because they seem too difficult or unpleasant to you. You don’t know how to start with them, where to start. Convince yourself to take only 10 minutes to think about this task, and then switch to something more enjoyable for you. Chances are that in 10 minutes you will be involved in the process, you will be visited by productive ideas, and you will not want to step back from it.

P. Paretto’s Principle

It is based on the need to solve, first, vital problems, which take 20% of the time and get 80% of the result and then proceed to secondary tasks, which take 80% of the time and get 20% of the result.

Fresh or Fried Method

Based on the fact that our brain is “fresh” in the morning. And it is at this time that the most important tasks and “unpleasant” tasks should be planned. For the second half of the day, when the brain is “fried”, it is necessary to leave less urgent, not the most difficult, and also more pleasant things.

Two-minutes Rule

If you have things on your list that take less than 2 minutes, do them right away, so they don’t overload your brain. It can be a short phone call to find out some important information, make inquiries. Or wash the dishes and take out the trash.

The “Pomodoro” Technique

It assumes that during work it is necessary to make small breaks on 5 minutes, that is 25 minutes we work, 5 we have a rest.

11 Rules for Successful Time Management

To direct students’ time to independent study at the university, we offer the following tips:

  1. Plan time. It is necessary to plan time in the short, medium, and long term (i.e., set goals for the day, week, month, year, and beyond). It is necessary to begin planning with short-term plans for the day, which are made on the eve of the evening, and at the end of the day, are analyzed. Planning can be done in two ways: on paper (in a notebook, organizer); in electronic form (Google calendars, various web services, mobile applications). Also, read our article on how to use CRM.
  2. Fight against the absorbers of time. Applying the rules of time management, try to immediately remove from your workflow all time-wasters (social networks, TV, computer games, unproductive mobile phone conversations, etc.). Rational use of time for processing and assimilation of material for educational purposes from available sources of information.
  3. Set priorities. It is necessary to divide all tasks into urgent and important. Starting a new day, it is necessary to start urgent and important matters, after their completion – to urgent and not very important, then – important and not very urgent, and so on, as the urgency and importance decrease. You can’t move on to less important and less urgent matters until you’ve completed more important and urgent matters.
  4. Delegate tasks. This may be a joint project for a group of students. If this work can be done for you by someone else, reassign it. This will free up time for other more important things. One great way to delegate your responsibilities is to use.
  5. Break down complex cases. If the task is difficult and cannot be done
    immediately, then you need to divide it into a set of simple steps, and it will not seem so difficult. Starting to perform simple cases, you gradually get involved in the work and eventually solve the challenge.
  6. Use the deadline technique, i.e. set the time to complete tasks per day. This approach allows you to be more focused and productive at work and not be distracted by unnecessary things.
  7. Get down to business, from complex to simple. When planning time for independent work, the most difficult tasks should preferably be set at the beginning of the day, and then move to the end of the day as the complexity decreases. This arrangement of tasks is necessary because, at the beginning of the working day, a person is more productive and has more strength to solve complex problems.
  8. Say “No!” to those things that are not your priority. Do not allow others to use your personal time. Refuse tactfully so that it is clear that you are giving up the task, not the person.
  9. Relax. That is, you need to take short breaks in the work using the method of “tomato” to restore concentration on the task.
  10. Motivate yourself. If you have a goal, you start to use your time effectively, because without motivation all the above methods of “time management” do not work effectively.

Analyze. In the evening, evaluate the results of the day: what did you manage to do, what prevented you, what to change?

Also Read- Tips for Balancing College and Internship Together

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