If you’re managing dozens of SaaS tools across teams, it’s easy to lose track of what’s actually helping your business grow. Over time, your stack can become bloated, expensive, and disorganised, slowing down decision-making and draining your budget.
The good news is that it doesn’t take a complete overhaul to fix this. With a few practical steps, you can reduce waste, improve performance, and get your stack working in sync with your growth plans. Keep reading to find out how to make it happen.
Start with a detailed review of all the SaaS tools currently in use. Many businesses overspend by 20 to 30% on software due to unused licences and duplicate tools. Check for overlapping functions and apps no longer delivering real value. Remove anything not actively supporting your team or business goals.
It’s easy for tools to be added out of convenience rather than strategy. Instead, make sure every platform in your stack serves a clear purpose. Whether it’s customer retention, finance automation, or onboarding, tie each one to a specific objective that helps you grow faster and smarter.
This is where a platform like Vertice comes into play. With its data-driven approach, it gives you real-time visibility into renewals and spending. It helps you cut through the noise and identify what’s essential, saving both time and money.
Without a unified system in place, SaaS subscriptions can spiral out of control. When teams independently sign up for tools, share credentials, or forget renewals, it creates gaps in visibility and increases compliance risk. By managing everything through one procurement process, you avoid duplicated tools, improve security, and get full cost transparency.
Real-time data helps you see which tools are genuinely being used and which aren’t pulling their weight. It also shows usage trends across departments, helping you spot what’s missing and where tools are being unnecessarily duplicated. You can then scale licences up or down confidently, rather than relying on guesswork during renewals.
Disconnected tools can cause bottlenecks and miscommunication. If your CRM doesn’t link with your email marketing or project software, work becomes fragmented. Focus on integrating key systems to build a smarter, connected stack that works together. This speeds up processes and improves data accuracy.
Growth often brings in new people and processes. Without rules, your stack can get messy again. Create basic policies covering who can buy new tools, how requests are approved, and how onboarding is handled. This avoids tool sprawl and keeps your SaaS stack efficient and scalable as you grow.
A well-optimised SaaS stack doesn’t have to be big. It needs to be smart. By reviewing what you use, connecting the right tools, and managing them centrally, you’re saving money and creating a system that actively supports your goals. Treat your stack like any other asset. If it’s not helping you grow, it needs to go.
