Save a Tree! The Many Benefits of Paperless Payroll

| Updated on February 28, 2024

If your company is still printing out pay stubs for your staff, you’re living in the past.

Companies are increasingly switching to paperless payroll. Paper and cardboard generate around 67 million tons of waste each year, since paper documents are sadly often thrown into the trash instead of recycled.

If your company is ready to help the planet, it’s time to switch to paperless payroll. However, you may be surprised that there are quite a few other benefits to going paperless—keep reading to learn more.

Paperless Payroll Saves Time

Your HR team has a demanding job, and is probably always rushing to stay on top of everything. To help them out, your company can change procedures to create pay stub forms in a new format—paperless.

By going electronic, all your payday documentation can be generated with the push of a button, using your readymade templates. Staff will no longer need to print everything out, stuff in an envelope, and mail or deliver to staff.

Paperless payroll will streamline your HR department, giving them more time to focus on other tasks.

You’re Helping the Environment

One of the biggest paperless payroll benefits is that you’re helping the environment. Offices waste huge amounts of paper each year, which often ends up being thrown away or left to pollute our community. That is why Employers are opting payroll software to manage all payroll related work

If staff receive one payslip each week, that’s 52 payslips per year, per staff member! It’s easy to imagine how much paper is needed for even a small office.

Going paperless will cut down on your company’s paper use, and is a big step in the right direction if you’re working toward having a paperless office.

Helps Save Money

Sending payslips via email is free and easy. By going electronic, you may be surprised at how much money you can save for your company.

Printing pay stubs each week requires large amounts of paper, envelopes, and printing ink—plus, additional staff time.

If you’re looking for easy ways to cut costs, try going paperless.

More Secure

Another important reason to switch to paperless pay is for security. Pay stubs contain private information, including the name and address of your employee, their rate of pay, and possibly banking details.

If a staff member’s paper pay stub gets lost or misplaced, their personal details are at risk, leaving them open to hacking or identity theft. It also reduces the chance of other employees seeing the private details of their colleagues.

By emailing pay stubs instead, your employee’s details stay secure and won’t be accidentally seen by anyone else.

Switch to Paperless Payroll Services Today

Are you ready to embrace paperless payroll? If so, you can use the tips above to help convince management why it’s time to make the switch.

Going paperless will not only help the planet, but it will also improve life for both your HR department and for your staff, so get started today!

Did you find this content helpful? If so, please keep reading for more informative articles.


Alex Jones

Education

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