If you read somewhere that AI assistants are just the next big thing, don’t get mistaken. They are not the next big thing. They are already here, changing the way we work, talk, write, communicate, and cooperate. There are high chances that an AI assistant has already played a role in the way you’ve drafted emails, or how managers have coordinated the project, or how the sales teams have generated leads, or how your customers have got answers to some order-related issues.
Long story short, AI assistants are transforming our working lives and everyday activities, sometimes even in ways we don’t notice. But if you’re reading this article, it’s high time to contact a reliable AI assistant development company to stay on track and get ahead of your competitors. Let’s explore how this transformation is happening (maybe, you’ll find out some examples of AI assistants that you haven’t noticed before). Buckle up!
Probably, 5-8 years ago, AI tools were “good to have”. However, nowadays, they have become an integral part of various operations. Let’s say transcribing meetings – now we have various tools that can easily transcribe our meetings and help us out with creating meeting protocols in a matter of seconds. The same goes for scheduling workflows, writing content, helping with onboarding, answering customer requests, etc. AI assistants are essential teammates that you can hardly imagine your life without.
Let’s take Notion as an example. Their advanced AI tool can summarize meeting notes, create to-do lists, suggest follow-ups, and structure information into doable steps. Or Grammarly, for example (by the way, it’s used right now for writing this article). It doesn’t just correct grammar anymore. It helps with tone of voice, intent, and perception for putting your ideas straight.
Wrapping up, these new robotic team members save you a lot of time, resources, and human work, improving work and communication efficiency at the same time.
When we mention the “change of communication styles”, we don’t just mean that AI assistants are changing them. These styles transform as we get used to talking to machines. More and more people frequently interact with AI tools and, as a result, change the way they talk to each other.
For example, most people (not everyone), of course, try to keep it short and simple when writing to AI. They are direct, ask one question at a time, and try to use clear and simple language. What happens to our communication style? Well, we start doing the same in emails, Slack messages, and other messengers. Is it bad? We can’t say so because there are some advantages of such an approach:
Have you noticed that your communication style has become more informal? Have you started using voice notes? Emojis? Gifs? If we try to imagine how this shift looks at work, we can think of message samples, like “Could you please keep me posted when the report will be ready?” becomes “Hi there! Is the report almost finished?” You decide whether it’s a good or a bad change. We’d say it’s just the change. Inevitable and obvious.
Of course, there are still people who enjoy taking frantic notes during meetings. But who needs that when there are AI tools virtually in the room that can simplify online meetings? It’s not just about saving time and energy, but also about clearer outcomes and smarter workflow. There are many ways AI assistants are of help:
The Business Research company report has reached the conclusion that AI-powered meeting assistants are predicted to reach 6,4 billion dollars by 2030, with a CAGR of 24,9%. These numbers speak louder than words. This way, even the purpose of meetings has shifted – teams can now focus on more crucial issues, decision-making, and problem-solving. What about the rest? Well, AI assistants can handle it.
The world has gone global, and there’s no turning back. Globalization also comes with its challenges. Even though English has become an international language of business communication, there are some things that get lost in translation, or, better to say, in conversations by not native speakers.
In terms of that regard, AI assistants help a lot in breaking language barriers. There are multiple applications and variations of such tools, which include real-time translation, voice-to-text messages, and language-level adaptation solutions. It makes everyone equal and more involved, regardless of the language they speak. Some examples of these tools include DeepL Write, which makes non-native speakers sound more professional and natural. Even when the meeting was in English, Microsoft Copilot can summarize it in your native language. It helps make sure no one is left out and everyone can get their message across.
The way we communicate is not the only thing that has changed. Data plays a significant role in any business. Thus, we are changing the way we communicate data as well. What noticeable changes have happened? Well, to put it simply, AI assistants are super helpful in:
Forget about long reports – this is the era of advanced graphs, interactive visuals, and brief summaries. Moreover, all of them are generated faster and are easier to comprehend. Some examples of popular tools include Looker Studio or Power BI, ChatGPT plug-ins, and Tableau Pulse. Thanks to them, everyone is on the same page (even when they are not experts) and can discuss progress and goals in a universal language.
As soon as your customer gets in touch with AI virtual assistants, they no longer want to go back to old-fashioned ways (who wants to wait for a human agent to finally be able to respond?).
Digital etiquette is now about speed, structure, and flexible tone of voice. AI tools can respond instantly and handle easy but time-consuming tasks. They easily make structured content (lists, bullet points, etc). The best part is that an AI assistant can adapt to the user’s tone of voice and represent your brand’s language.
As you’ve read in this article, AI assistants are not here to replace anyone or replace our human communication. We should consider them as smart helpers who don’t require vacations, coffee breaks, or even sleep. Your teams can be more agile and aligned, and your customers – more satisfied. The main point is to partner with a dedicated AI development team like OTAKOYI and redefine the way your company works and communicates. Don’t lose any more chances of building happier teams, more efficient workflows, and better outcomes.
