16 Essential Productivity Software Tools for Your Workflow

| Updated on February 14, 2024

Paul J Meyer stated that productivity always remains a result of a commitment to excellence, intelligent planning, and consistent efforts. However, in this age of remote working, distractions can be a real letdown while working in a personal and digital space while being productive. 

It’s no secret that productivity is hard to achieve but look at the bright side as it ensures success in career and personal happiness. If you have prepared your mind to work productively toward your future, this article covers a few helpful suggestions noted downward.

What are Productivity Software Tools?

Productivity software programs are something that can be used to produce graphs, documents, presentations, and many different types of worksheets. As the human brain is wired for destruction, Productivity software tools increase the human attention span and support businesses. With the selection of the suited tools, remote workers can effectively collaborate and communicate with others. For instance, Slack and Zoom are available to connect with colleagues in virtual meetings and share information from anywhere. 

Meanwhile, selecting the right tool for yourself can be a daunting task. To solve the enigma of hands over the right tool, you can enroll yourself in researching and testing. Ultimately, it will lead you to discover the best productivity tool that will complement your workflow and preferences. Investment in the right productivity software tools helps individuals and businesses to reach their full potential and achieve the desired goals faster and more efficiently.

Here are 16 Essential Productivity Software Tools You Should Know About


It is a Kanban-style web-based project management tool that is developed by Trello Enterprise, a subsidiary of Atlassian. The usage of this tool includes creating boards, lists, and cards by keeping track of work. To top it off, Trello can be used to organize and prioritize tasks. However, it can be a great tool for businesses of varied industries. 


In 2006, Toggl OÜ formed time tracking software that serves online time tracking, analytics, and reporting services that help you to identify areas for improvements. This tool can meet all productivity and profitability needs. Moreover, this tool is very well-versed in boosting accountability across teams by letting them stay informed, accountable, and transparent, which ultimately made the payroll and quarterly reporting much smoother. 


It is one of the most known project management tools for planning projects, simplifying work requests, reducing manual stuff, viewing work happening, reporting progress, and managing who sees what. On the other hand, along with managerial features, Asana also features communication and collaboration, which makes it beneficial for remote teams.


This virtual meeting tool is recognized by many for its modern features. The meeting assistant of Krisp is equipped with advanced noise cancellation technology that filters out background noise. This ensures that participants can communicate effectively without distractions. It’s also compatible with various communication platforms, has user-friendly interface, multi-platform support, privacy and security considerations as well.


Slack Technologies invented an innovative communication tool for professional and organizational communications. Furthermore, it has been adopted as a community tool. Team members can communicate over voice calls, video calls, and text messaging in real-time. These chats can be organized under channels or persistent chat rooms. 


The most simple yet useful application, “Evernote,” tames life distractions and helps to accomplish tasks. Evernote is intended to create notes where photos, audio, and any other saved web content can be embedded. You can even set reminders and create your to-do list. Thus, it’s easier to access these notes from anywhere. 


Another task management tool in the list is “Todoist.” This deceptively powerful tool helps you to stay on top of your to-do lists and organize everyday tasks. Not only this, but you can also set due dates, prioritize tasks (based on their importance), and collaborate with others to track their progress.

Google Drive

On 24 April 2012, Google introduced a file storage and synchronization service named “Google Drive.”  Even though everyone is known with this cloud-based storage and collaboration tool that is used to create and edit documents, spreadsheets, and presentations. Therefore, an ideal tool for teams working on projects. 


It is a video telephony software program used for video conferencing to host meetings, webinars, conferences, and other virtual events. With Zoom, you can add 100 participants at once, share your screen, and collaborate with others.  


The other in the list is a well-known cloud-based typing assistant. It mainly focuses on spelling, grammar, punctuation, clarity, and delivery of mistakes in English texts. Anyone from anywhere can use Grammarly due to its feasibility to be used on multiple platforms and devices. 


Ryan Holmes thought outside the box and came up with a solution to schedule and publish posts on numerous social media platforms at once. This unique concept allows you to monitor your account, engage with followers and track your analytics. Social media supervisors can influence their social marketing with real-time insights. 


It’s important for you to hear this, Sidekick is a browsing service provider with sterling qualities. Although it’s one of the best time-tracking productivity software by which you can set goals, track progress, and get rid of distractions. Moreover, Sidekick can be integrated with multiple devices, such as computers and mobile devices. 


IFTTT is derived from a conditional programming statement, i.e., “if this, then that”. With IFTTT, anyone can connect and automate their favorite apps, services, and devices. Long story short, it enables you to automate email reminders, backup files, and sync data. 

Microsoft Office

Another name for Microsoft Office is “Simply Office”. With its growing popularity, Microsoft Office is now known as the most popular yet reliable tool in terms to increase productivity. This premier productivity suite is extended and includes its core programs Word, Excel, PowerPoint, and Outlook. 

Adobe Creative Cloud

It’s a set of applications for creative heads. The set consists of Photoshop, Illustrator, InDesign, and Premiere Pro. People with design and creative skills can make the most of this software tool to increase productivity. These creative cloud apps can be used to bring visions to life. 


American company Dropbox, Inc hosted this cloud storage service. Similar to Google Drive, with Dropbox, you can also store and share files online at your convenience. This productivity software tool keeps the files secure, organized, and accessible at anytime or from anywhere. 


Tim Ferriss once said, “Focus on being productive instead of busy”. In support of the statement, being busy doesn’t mean that you are being productive. People often manipulate productivity. The usage of productivity software programs outshines the performance of individuals as well as organizations. These tools can optimize your workflow within less time. 

Leaders trying to introduce irrelevant tools may establish risk by disrupting workflow, which drives down productivity. So, it’s better to know the needs of your team, then introduce them to relevant tools over time. 

Opting for the right tools that fulfill your requirements and preferences enables businesses to stay organized, manipulate data, manage day-to-day tasks, communicate effectively, and streamline workflows. 

Now to answer your question, “How to choose the right productivity software?”, you need to know a few things earlier, which include the type of tasks your organization needs to do, the number of qualities you need, your budget, and your level of expertise. Leveraging these tools can maximize productivity. Conclusively, businesses can increase efficiency, improve accuracy, and enhance collaboration. 

Janvi Panthri

Senior Writer, Editor

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