Project Manager is someone capable of handling stress, unification, micromanagement, responsibilities, and working hard at the same time. The role of a project manager needs a person of a certain personality type; one who is full of enthusiasm, integrity, inspires a shared vision, a good communicator and has the ability to delegate tasks.
Nowadays, project managers are very much in demand by companies worldwide. They get multi-faceted roles to perform that help them to create a new product and find the solutions to every problem. The job of a project manager requires specific qualities that ensure that you get the best results out of the project.
If you want to excel in this career field, you must know the 10 multi-faceted roles of a project manager. Let’s see what they are:
- Planning
Planning is one of the most important roles that help to prevent the failure of a project. it is important to plan properly by undertaking an accurate planning method. The manager knows that creating clear plans is the best way to proceed to the next phase of the project. It also helps to foretell the unpredictability of execution.
Risk factors, tasks, contingencies, and different routes are determined in the planning phase. In this planning phase, two types of tasks are involved, they are:
- Project Planning: The major responsibility of the manager is to put the project management plan together that will help to work in the right direction, within the stipulated time, and under the fixed budget. The project planning is the guideline for managing the project through all its highs and lows throughout its identification, execution, and conclusion.
- Meeting Planning: To explain the project to your team, you must conduct a meeting planning that will help you to deliver a better result of the project.
- Leading
Leadership becomes a major task for the managers. If one has powerful leadership qualities, it would be easy to manage different kinds of clients by providing them the right direction when things go wrong.
Risk in the project should be managed by the leader. The project manager should always be the one to introduce the changes in the task assigned or the project.
- Encourage
Encouraging and appreciating your team is the most important thing to do. The work of the project manager is not only to sit on the topmost position and order the work to their team; he and his great work should inspire the whole team.
If the team gets success or something goes beyond expectations, it is the duty of the project manager to encourage his team for those successful outcomes. Any small gift can be given as a part of appreciation and encouragement for the whole team.
- Communication
There are different strategies of communication through which one can make the project successful. For informing the team about the changes in the work or the issues that are affecting the project or the deliveries, a project manager should always be a great communicator. Without proper communication, there is no guarantee to have a successful project.
- Execution of Project
During the life cycle of the project, it’s very important to have a team that can deal with the execution. By involving the team they may get the idea and a better understanding of the management of the project.
Involving yourself as a project manager in the execution will help you in getting an insight as well as in the allocation of the resources. The execution will also encourage the team to complete the project within the budget.
- Team Development
The project manager along with its best team can help to have better communication and collaboration. Creating the everlasting bond among the teams is considered as one of the major tasks of the project manager.
Encouraging eco-friendly competition between the team by working together can lead to a productive solution for the project. By taking care of the improvements, lunch, competition, you can ensure the proper building of the team.
- Monitorization
To get access to the monitoring process, the manager must be involved in the execution of the project. The manager can use a project management software that will help to track the task, identifies the issues and the risk.
Through monitorization, the team gets all the information to produce reports for the project stakeholders. By downloading the project management tool software, you may monitor the progress and can work upon the improvement of the team by solving any issue.
- Presentation
Presentation of the project is said to be the voice of the project manager. The presentation should always be effective, attracting, and engaging. Do you want to be an effective project manager? If yes, then you must practice speaking in public.
This will help you minimize the chances of the rejection of the project. Holding retrospective meetings will evaluate the progress and is a popular meeting structure for agile project management.
Regular stakeholder meetings will help to keep stakeholders in the loop with the progress, expectations, and improvement of the project. This will also help you to meet the mismanaged expectations by facing the project.
- Time Management
Time management is very important to the project manager for every project. Project managers will always have an edge in time management even after the execution and monitoring of the project.
The project manager should prepare the schedule by assigning the work to the team to ensure the on-time delivery of the project. Developing a reasonable task schedule with contingencies will help to mitigate the risk of delay in on-time project.
Not all the project plans produce perfect results. So, the team can revisit the project if needed only under the responsibility of the project manager. One must notify the stakeholder about the challenge faced and reschedule the project.
- Documentation
Documentation is the responsibility of the project manager. It helps to control the risk of canceling the deal and also justifies the project. The document contains all the details regarding the project that will help the manager and his team to execute the project properly.
Documents should contain proper organization because without it the document is of no use. If the formal system is developed for document storage, it can be used for future reference.
That was all regarding the 10 multi-faceted roles of project manager that will help you to pursue a better career in the field of project management.