Software & Applications

Get Started with Zoom- The Video Conferencing Tool You Need

Zoom Conference Calls

Video Conferencing Programs were never in so much demand that they have been lately. However, there is nothing to be happy about because the reason behind its ever-increasing popularity is the recent outbreak of Coronavirus. We all are supposed to study/work from home until the situation gets controlled. For the time being, Video conferencing software is going to keep you productive and will even solve the problem of conducting business meetings or conferences online.

With so many options available out there such as Skype, Google Voice, and Google Hangouts, it might be confusing for the beginners to choose one. Recently, Facebook has come up with its desktop messenger app for both Windows and Mac users to assist group video calling and chats’.  

With all the choices available, I recommend you to use Zoom, one of the powerful video conferencing tools, that is currently ruling the top spot.

As per the sources, this year the company has added 2.22 million monthly active users that is more than what it did in 2019 i.e. 1.99 million users

So why not give it a try.

We will get into everything one by one from registration to joining video calls, but let’s just begin with what it is all about?

Zoom- What is it?

Zoom is a video calling app that offers an easy, reliable platform for video and audio conferencing, chat, collaboration as well as webinars on mobile devices and desktops. It was introduced in 2011 with a motive to help businesses and organizations bring the team together to add to productivity.

So these days when most of us are working from home; ‘Zoom Calls’ allows interacting virtually with colleagues or the seniors. You will not feel as you are not in a face-to-face meeting.

Here are the other features that this program offers:

  1. Even with the free plan, enjoy unlimited one-on-one meetings.
  2. The free plan allows you to host 40 minutes long video conferences, adding up to 100 participants. If you get the ‘large meeting’ add-on, adding 500 participants will not be a big deal.
  3. Either one-on-one or large groups, easily share your screen with others.

So without further ado, let’s move towards the next section.

How to Get Started With Zoom Video Conferencing?

Signing up with Zoom is quite easy and takes approx. 10 minutes. If you are wondering ‘Is zoom free?’ or if you need to pay some bucks, let me tell you it works both ways. Undoubtedly, the paid version has something more to offer than the Zoom free account. Zoom offers the following five meeting plans to choose from:

  1. Zoom free
  2. As the name suggests, you can host an unlimited number of Zoom meetings for free. The drawback is you can only conduct a call up to 40 minutes and the meetings cannot be recorded.

  3. Zoom Pro
  4. It costs $14.99 per month and allows hosts to create personal meeting IDs for recurring Meetings. It lets you record a meeting in the cloud or your device, but the duration limit is 24 hours.

  5. Zoom Business
  6. This costs $19.99 per month and per meeting minimum hosts are 10. You can brand Zoom meetings with vanity URLs together with company branding. Apart from that, it offers transcripts of Zoom meetings recorded in the cloud.

  7. Zoom Enterprise
  8. It costs $19.99 per month and per meeting minimum hosts are 100. This tier is mainly meant for businesses with 1,000+ employees. Unlimited cloud storage for recordings, discounts on webinars and Zoom Rooms and a customer success manager is what this pack is going to offer.

  9. Zoom Rooms (Optional)
  10. If you want to set up Zoom Chat Rooms, you can sign up for a free 30-day trial. After that, you will need to pay an additional $49 per month and room subscription. Webinars using Zoom will cost you around $40 per month.

How To Join Or Register For Zoom?

After you know the available plans with Zoom, the next step is to register for the service. Again you have a few options i.e. Windows, Mac, Android or iOS. 

Signing Up for Zoom Software for the Desktop Client

  • Firstly, go to the Sign-up Page and you will see a few options, to begin with. You can sign up for free by entering your work email address and pressing ‘Sign Up’. Alternatively, you can create an account by signing with ‘Google’ or ‘Facebook’ after which you get the link to download the Zoom Desktop app.
  • If you entered your work email, you will receive an activation email. Click on ‘Activate Account’ or copy-paste the activation URL in your browser for activation.
  • Fill in your first and last name along with a password.
  • Next, invite people to create a free Zoom account via email or skip this step.
  • Next, you will get a link to your personal meeting URL and will have the option to click an orange “Start Meeting Now” button to start a test meeting. If you copy that URL into your browser or click that orange button, you should be prompted to download the Zoom desktop app. Follow the prompts to install the app.
  • After you’ve installed the Zoom app, you’ll see buttons to “Join a Meeting” or “Sign In.” To start your test meeting, click “Sign In.”
  • On the next screen, enter the email and password you just used to sign up for Zoom in your browser. If you registered using the “Sign in with Google” or “Sign in with Facebook” buttons, click those buttons here and follow the prompts.
  • Once you’re logged in, make sure you’re on the “Home” tab, and then click the orange “New Meeting” button in the Zoom app. Your meeting will start.

Signing Up for Zoom Software Using the Android or iOS app

[embedyt] https://www.youtube.com/watch?v=S72G7k5tPjQ[/embedyt]
  • Begin by downloading the iOS or Android app and then launch it. Then you will get the options to join a meeting, sign up for Zoom or sign into a Zoom account, press ‘Sign Up’.
  • Next, you will be asked to enter your email address, first and last name and check a box next to Zoom’s terms of service. After that click on ‘Sign up’ and you will receive an activation email.
  • Click ‘Activate Account’ in the email or copy-paste the activation link in the browser to activate.
  • You will get to a screen where your personal Zoom meeting URL is displayed along with the ‘Start Meeting Now’ option. Choosing one of the options will direct you towards a waiting room for the test meeting.
  • Tap the ‘Sign in’ button given at the bottom to start the meeting.
  • On the next screen, tap the ‘Sign in’ button after entering your login details.
  • The test meeting will start in the app.

How to Setup a Zoom Meeting?

Once you know how Zoom works and have created your account, it is quite easy to invite people and set up a Zoom meeting.

To initiate a meeting using the desktop or mobile Zoom meeting app, click on the Meetings tab. 

  • On the desktop app,

Click on the ‘Copy Invitation’ shown on the screen. A message with your Zoom meeting’s URL, ID, and phone dial-in information will be copied to your clipboard. Drop the same in an email or a text message.

  • On the mobile app,

Click the ‘Send Invitation’ button and you will get three options:

  1. ‘Send Message’ to text your meeting URL to someone
  2. ‘Send Email’ to open up an email with your meeting’s information
  3. ‘Copy to Clipboard’ to copy your Zoom meeting’s URL and ID to the phone’s clipboard.

To invite people to an already ongoing meeting:

  • On the desktop app,

In the meeting window, click the ‘Invite’ button. A window will open where you can invite your Zoom contacts by sending an email with your meeting URL and dial-in information to tell them how to access your Zoom video chat.

  • On the mobile app,

Click ‘Participants’ from the bottom row and then click the ‘Invite’ button on the next screen. Thereafter, you will be able to send an email invite, a text message invite, or copy the meeting URL to the clipboard to invite your Zoom contacts.

Once you are done with the above-mentioned processes, you are ready with your Zoom account. Whenever you want to conduct a conference call with Zoom, open it and select  ‘Host a meeting’ to start and share the details with the participants.

Along with this, you can start using other features of Zoom such as recording calls, scheduling calls in advance and much more. As of now, enjoy using Zoom for the purpose you need it for.

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